Waterlines guidelines for authors

The purpose of these guidelines is to simplify the process of submitting your article for publication in Waterlines. These steps will make it easier for the article to be reviewed, and make the production process run more smoothly once an article has been accepted for publication.

It would be beneficial for authors to read the House Style Manual.

Presentation of articles

Articles should be 1000 to 1500 words long, presented double-spaced and printed on one side only of clean, white, numbered, A4 paper.

Acceptable media

Your manuscript should also be supplied in electronic form. 3.5 disks, CDs and Zip disks are all acceptable. Write your name, title of article and the file name on the disk. We cannot promise to return your disk, but we will try. If you are asked to send a revised version, please do not re-use the same filename.We can also accept text files via e-mail. Please send any illustrations separately through the post.

Please bear in mind that ITDG Publishing can only read PC formats in house. Most word processing packages are acceptable, but the text should not be heavily formatted as this causes problems when converted. If in doubt, text only or ASCII is perfectly acceptable.

Spellings, punctuation, numerals

Please refer to our House Style Manual before presenting your article. This gives full advice on these matters, as well as suggesting standard reference books for writers. It also contains a useful list of ITDG Publishing standard spellings and common acronyms.


Illustrations, whether photographs, line drawings or electronic images are very much encouraged. However, they should be supplied separately from the main text. Captions can be inserted in the main text to show placement of the figure, or can be supplied as a separate list. In the latter case, please provide some indication of the preferred siting of the illustration in the manuscript (for example, insert Figure Y.x near here).

If you are sending photographs, black and white glossy prints are best. However, we can use colour photos or transparencies. Photos should be numbered and captioned. They should also have your name on the back along with the name of photographer if you did not take the photo yourself.

When providing original line drawings, it is very helpful if you can get access to a professional drawing package such as CorelDraw or Illustrator. Drawings in WordArt and similar packages tend to lack resolution once they are converted. Please do not hesitate to ask a member of the editorial team for advice.

If you are scanning images from line drawings or from source texts, please do not embed the scans into a Word document, or other word processing file. The images should be supplied separately as tiff, jpeg or eps files. The scanning software that you use will allow you to choose one of these options.

Tabular material

The formatting of tables should be kept to a minimum, i.e. do not include shading of different columns or rows, or heavy use of bold and italics.

Text boxes

Boxes can be useful design tools, for example, to display a case study that highlights the core message of the text, or to display material which is not essential to understanding of the text. However, if overused as a device they can make a publication difficult to follow. Text boxes should not directly repeat material that is contained in the main text.